Title:  Officer-Procurement Support

Job Details

Job Description / Responsibility:

Support for Procurement of Metal Category.

1. Purchase Order Preparation, Verification & Clearance 

• Preparation of Purchase Order as per the Indents received from the plants (Average 1500 PRs converted POs on Monthly basis).

• Verification of Purchase order in the Portal.
• Updating MDM data in system for new item codes.
• Clearance of Purchase order to next level for approval.

2. Servicing & Material Availability.

• Regular follow up with vendors for timely supplies of Packaging materials Ordered.
• Ensure timely production and dispatches of materials by the vendors.
• In case of anticipated delay by supplier (due to unavoidable reasons), communicate to Plant team for appropriate action to avoid Production loss.

3. Coordination with Cross functional teams such as Logistics, PDD, Quality & Finance

• In case of quality issue’s in location: Communicate between Site and vendor on the quality complaint and arranging for the samples from the Site for vendor’s reference and Investigation purpose followed by satisfactory CAPA for closure of complaints.
• Coordination with plant & vendor for replacement of materials.
• Providing the Artwork / Specification & Specimen Sample from PDD / Site QA for developing the New job.
• Co-ordinate with QA/PDD for Proof / Shade card approvals.
• Arranging timely payments to suppliers, by coordinating with Finance team against the material supplied by the supplier.

4. MIS
   1. Preparation of  Monthly MIS report.

5. Audit :
   1. Arranging vendor audit as desired by VQ Team for Overseas site and API Sites.
   2. Aligning itinerary as per auditor’s schedule
   3. Arranging documents from vendor before and after audit
   4.  Coordinating with VQ team for audit report and providing compliance from vendor
   5. Assisting VQ team for vendor de-registration as and when required.
   6. Attending quality issues and providing investigation report and action plan to site in coordination with vendor.