Title:  Manager - 1

Job Details

Job Description / Responsibility:

Responsible for PM Procurement for 31 Loan License locations & 5 Own Locations Along with One R&D Location.

1. Cost Savings projects -
   1. Identifying Alternate vendors.
   2. Sharing consolidated requirement with identified vendor and requesting quotes from them.
   3. Following up for prices from alternate vendor along with other terms and condition. (Detailed working is insisted)
   4. New vendor’s prices are incorporated and scrutinized as per company’s practice
   5. Sharing and seeking comments on cost comparison from reporting manager and acting according to the comments
   6. Re-negotiating with vendor in-case quote received is not in line with desired target savings.
   7. On receipt of signoff from reporting manager, sharing approved Purchase Order.
   8. Arranging for samples required for machine trial, agreements, vendor documents
   9. Following up with vendor for delivery, tracking of shipment until delivered at site.
   10. To ensure with site on agreed ratio of business with alternate vendor so as to achieve targeted savings.
   11. Identifying Cost Saving projects & Implementing the same with help of PDD & Plant.

2. Purchase Order Preparation, Verification & Clearance 

• Preparation of Purchase Order for SPIL Baddi & LL Sites (listed above) as per the Indents received from the planning team (Yearly 5500 transactions & monthly on an average 350 PO’s are made Annual Purchase Value is 110 Cr.).
• Allocation of A/w in AMS & Goose to respective approved Vendors.
• Submitting the proof in AMS for approval.
• Ensuring approved purchase orders are sent to Vendors.

• Verification of Purchase order in the Portal.
• Preparation of Excel work sheet for the list of order which ever are not linked with portal
• Scrutiny of Purchase price with Budget price / latest approved Price Lists and earlier purchase price.
• Verifying the PO Price & Order qty. with vendors offers to evaluate the slab rate benefit.
• Coordination with plant for clubbing the order quantity to meet the slab rate benefit.
•  Checking of Incoterms, Payment Terms & Delivery Schedules.
• Clearance of Purchase order to next level for approval.

3. Servicing & Material Availability.

• Regular follow up with vendors for timely supplies of Packaging materials Ordered for Above mentioned plants (Average 350 deliveries done on monthly basis)
• Coordination with plant team for arranging SFS products packing material to ensure there is zero sales loss
• Ensure timely production and dispatches of materials by the vendors.
• Sharing Dispatch details with necessary set of Documents with planning
• In case of anticipated delay by supplier (due to unavoidable reasons), communicate to Plant team & planner for appropriate action to avoid Production loss.
• Attending quality issues and providing investigation report and action plan (CAPA) to site in coordination with vendor.

4. Coordination with Cross functional teams such as Logistics, PDD, Quality & Finance

• Follow up with vendor for dispatches details & B/L details.
• In case of quality issue’s in in-house location: Communicate between Site and vendor on the quality complaint and arranging for the samples from the Site for vendor’s reference and Investigation purpose followed by satisfactory CAPA for closure of complaints.
• Coordination with plant & vendor for replacement of materials.
• Providing the Artwork / Specification & Specimen Sample from PDD / Site QA for developing the New job.
• Co-ordinate with QA/PDD for Proof / Shade card approvals.
• Arranging timely payments to suppliers, by coordinating with Finance team against the material supplied by the supplier.
• Arranging pick up from various vendors, forwarding the pick up request to logistics teams & follow up for pick up n delivery.
• Monitoring dispatches of Imported material & filling documents in Go-Comed Portal for clearance of material from Customs.

5. MIS

• Sharing monthly MIS & OTIF report.
• Keeping Track of Commodity price trend & deciding Procurement strategy based on Price trend.

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6. Audit :
   1. Arranging vendor audit as desired by VQ Team for SPIL Baddi & LL Sites.
   2. Aligning itinerary as per auditor’s schedule
   3. Arranging documents from vendor before and after audit
   4.  Coordinating with VQ team for audit report and providing compliance from vendor
   5. Assisting VQ team for vendor de-registration as and when required.
   6. Attending quality issues and providing investigation report and action plan to site in coordination with vendor.