Title:  Executive - Procurement Support

Job Details

Job Description / Responsibility:

1. Purchase Order Preparation, Verification & Clearance 

• Preparation of Purchase Order as per the Indents received from the plants. Submission of Purchase orders on Portal for approval.

• Arranging Costing from Vendor for comparison.
• Updating MDM data in system for new item codes.
• Costing to be done as per our approved costing files.

2. Servicing & Material Availability.

• Regular follow up with vendors for timely supplies of Packaging materials Ordered.
• Ensure timely production and dispatches of materials by the vendors.
• In case of anticipated delay by supplier (due to unavoidable reasons), communicate to Plant team for appropriate action to avoid Production loss.

3. Coordination with Cross functional teams such as Logistics, PDD, Quality & Finance

• In case of quality issue’s in location: Communicate between Site and vendor on the quality complaint and arranging for the samples from the Site for vendor’s reference and Investigation purpose followed by satisfactory CAPA for closure of complaints.
• Coordination with plant & vendor for replacement of materials.
• Providing the Artwork / Specification & Specimen Sample from PDD / Site QA for developing the New job . Also in case of existing artwork if required.
• Co-ordinate with QA/PDD for Proof / Shade card approvals.
• Arranging timely payments to suppliers, by coordinating with Finance team against the material supplied by the supplier.

4. MIS
   1. Collation of information for Preparation of Monthly MIS report.

5. Audit :
   1. Arranging vendor audit as per requirement of VQ Team.
   2. Arranging vendor qualification documents from vendor before and after audit
   3.  Coordinating with VQ team for audit report and providing compliance from vendor
   4. Assisting VQ team for vendor de-registration as and when required.
   5. Attending quality issues and providing CAPA to site in coordination with vendor.