Title:  Sr Officer/Executive - Executive Assistant

Job Title:

EA to HOD

Business Unit:

GDO

Job Grade

G12A

Location :

Gurgaon

At Sun Pharma, we commit to helping you “Create your own sunshine”— by fostering an environment where you grow at every step, take charge of your journey and thrive in a supportive community.

Are You Ready to Create Your Own Sunshine?

As you enter the Sun Pharma world, you’ll find yourself becoming ‘Better every day’ through continuous progress. Exhibit self-drive as you ‘Take charge’ and lead with confidence. Additionally, demonstrate a collaborative spirit, knowing that we ‘Thrive together’ and support each other’s journeys.”

Job Role

• Provides administrative support to ensure efficient operation of the Development Centre of Excellence department.

• Organise and schedule appointments and meetings
• Maintain contact lists of key stakeholders
• Produce and distribute correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a computer and manual filing system
• Order office supplies
• Support on boarding of new employees
• Book travel arrangements & submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Prepare and monitor invoices in SAP and ensure payments to vendors
• Help in maintenance & monitoring of department budget
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone, or face to face inquiries
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
• Maintain up-to-date departmental records
• Greet and assist visitors to the office
• Photocopy and print out documents on behalf of other colleagues
• Provide polite and professional communication

Administrative assistant requirements:

• Proven admin or assistant experience
• Knowledge of office management systems and procedures. Knowledge of SAP desirable
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills including communication with international colleagues
• Strong organisational and planning skills
• Proficient in MS Office
• At least 5 years of experience of working as an administrative assistant
• Graduate in any discipline

Travel Estimate

Job Requirements

Educational Qualification

 Master’s degree preferred.

Experience

Tenure:  5+ years

Your Success Matters to Us

At Sun Pharma, your success and well-being are our top priorities! We provide robust benefits and opportunities to foster personal and professional growth. Join us at Sun Pharma, where every day is an opportunity to grow, collaborate, and make a lasting impact. Let’s create a brighter future together!

Disclaimer: The preceding job description has been designed to indicate the general nature and level of work performed by employee within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees as assigned to this job.  Nothing herein shall preclude the employer from changing these duties from time to time and assigning comparable duties or other duties commensurate with the experience and background of incumbent(s).