Title:  Manager, Building Administration and Facilities

Job purpose

The Manager, Building Administration and Facilities is mainly responsible for the following:

• Administration, maintenance, troubleshooting, repair and upkeeping of Sun Buildings (Brampton and Mississauga), Facilities outside of labs and production areas including but not limited to:

• • Plumbing
  • Fire protection systems
  • Lighting, painting and flooring
  • Security systems
  • Storm water and Sanitary sewage systems
  • Landscaping and Exteriors
  • Perimeters and Parking lots

• Governmental compliance for Fire, Building, Electrical, and Environmental codes.   
• Execution of Capital projects relating to new construction or renovations.
• Provides technical support to all aspects of the maintenance function outside of labs and production areas, including facilities, building envelops, structures and grounds reliability and preventive maintenance programs.
• Support Manager, Utilities Maintenance from Admin & Facilities stand point to maintain GMP compliance.

Duties and responsibilities

The Manager, Building Administration and Facilities responsibilities would cover the following areas:

• Unless otherwise specified, all facilities and all buildings outside of the lab and production area including but not limited to:
  • Hallways
  • Access doors
  • Parking lots
    • Pavement
    • Walkways
    • lighting
  • Landscaping
  • Building envelop including roof of the building
  • Building Mechanical Spaces
  • Cafeterias, eating spaces and restrooms
• Facilities and service include but not limited to:
  • Plumbing
  • Waste management including
    • Sanitary water systems
    • Storm water systems
    • Hazardous Material waste management
    • Solid Waste management
  • Fire protection systems in the entire site including the lab and production areas:
    • Sprinkler systems
    • Fire hydrants and extinguishers on the site
    • Emergency lighting
    • Fire exit doors
  • Building access management
  • Building accessibility and compliance with AODA
  • Assisting with Building Automation Systems
  • Access doors and Roll-up doors in the area of responsibility
  • Eyewash and safety shower stations in the entire site including the lab and production areas.
  • Site round cadence
    • Restroom checks,
    • Building condition reviews
    • office furniture conditions and lighting checks at regular cadence
    • Signages across buildings
    • Parking Lots Management
  • Access control and providing access to new employees, withdrawing for the exited employees
  • Gardening and landscape management
  • Cafeteria management including but not limited to:
    • Upkeeping the microwaves, coffee machines
    • Supplying of the consumables
    • Cleanliness and functionality of the kitchen sinks
    • Upkeeping of the entertainment systems
  • Equal attention to all the building
  • Building Pest Control in the entire site including general areas outside the lab and production areas
  • Lead and manage site-wide initiatives aimed at improving the overall ambience, functionality, and user experience of the facilities.
  • Ensures all facilities support employee well-being, productivity, and compliance, while continuously improving aesthetics, comfort and sustainability.
  • Identify and implement upgrades to infrastructure, interiors, lighting, signage, and communal spaces to align with organizational standards and employee well-being.
  • Collaborate with cross-functional teams to prioritize and execute facility enhancement projects.
  • Conduct regular assessments of facility conditions and propose improvement plans based on feedback, usage patterns, and strategic goals.
  • Oversee vendor selection, budgeting, and project timelines for refurbishment, modernization, and aesthetic upgrades.
  • Ensure all upliftment activities comply with safety, regulatory, and sustainability standards.
• Review, modify or create SOP’s, and Work Orders/Calibration procedures for compliance with regulatory requirements and to maintain the Facility outside of labs and production area in an efficient manner
• Operation and maintenance of facilities listed above in the area of responsibility,
• Implementation and development and expansion of the Building Management System to ensure, cost effective, high equipment availability.
• Act as Site Chief Security Officer of Sun overseeing Security and Fire Systems.
• Lead the maintenance and update the Fire/Safety Plan/and required system testing for compliance with Occupational Health and Safety Act and Regulations for Industrial establishments.
• Site Supervision/Contractor coordination for construction/renovation projects.
• Work toward site improvements and people’s working experience
• Proactively identify and propose site improvements:
  • Generate and present suggestions to enhance site conditions, emphasizing that even small, budget-friendly changes can significantly improve employee experiences.
• Liaison with Third Party Contractors, Suppliers. Monitor, maintain and negotiate equipment/facility service contracts (e.g. Landscaping, snow removal, pest control etc.)
• Review reliability information and recommends areas for investigation and/or improvement.
• Maintain the preventive maintenance system in operation and compliance.
• Manage consumables and spare parts inventory system including levels, suppliers, usage analysis.
• Comply with cGMP, all Global and Site Policies, SOP’s and Guidelines as well as Provincial and Federal Codes requirements when and where needed
  • Maintain equipment files and documents
  • Maintain the hardcopy or digital version of all certificates issued by third party in the related fields of responsibilities and
  • Plan and implement for certificates renewal in the related fields of responsibilities
• Schedule and maintain records for all inspections by outside agencies on pressure vessels, machinery, life safety systems, etc. including but not limited to:
  • Security systems
  • Fire Protection
  • Insurance
  • CT-PAT
  • SMETA
  • Backflow preventers
• Coordinate scheduling of major shut-downs, assisting with the coordination of vendors, outside trades, etc.
• Perform other related duties as required.
• Follow safety rules/regulations and report any workplace injuries or accidents.
• Complete all GMP Documentation correctly and in a timely manner
• Complete all training assignments and maintain personal training records
• Participate in and/or lead Non-Conformance Investigations when assigned
• Complete Corrective and Preventive Actions (CAPA’s) when assigned
• Initiate, and follow through with actions required to close Change Controls when needed
• Participate in Internal, Customer and Regulatory Audits.
• Admin support for the Mississauga office when required
• Administration of CPMS
• Flexibility to work shift schedules when required
• Other duties as assigned

Qualifications

• Diploma/Degree in Facilities Management, Engineering, or related field
• 5+ years of experience in building maintenance or facilities operations
• Property Management Certificate would be considered an asset.
• Excellent leadership skills
• Committed to safety in all aspects
• GMP knowledge and experience, mainly related to facility design, operation and maintenance.
• Extensive knowledge of pharmaceutical facility and process equipment operation, and maintenance.
• Good interpersonal skills as well as and verbal and written communication skills.
• Ability to manage the contractors properly.
• Experience of building systems operation and preventative maintenance systems.
• Knowledge of Ontario Building, Electrical, and Fire Codes
• Familiar with boiler and pressure vessel and life safety inspections and regulations
• High degree of skill required for problem-solving, both in mechanical and electrical systems
• Ability to use time effectively, prioritize and focus on current task.
• Computer skills (MS Office, Lotus Notes)

Working conditions

• Equally divided between office and plant floor (indoor and occasionally outdoor)
• Clean pharmaceutical plant working conditions
• Exposure to dust and dirt etc. during repairs to facilities and equipment
• Work schedule will vary to achieve inspection, maintenance and repair objectives with minimum impact on production capacity. Flexibility to be available over the weekend and holidays when needed.

Physical requirements

Office based

Direct reports

Facilities Coordinator and Custodians